Outlook Best Practices: Marking Messages Sent Only to You

From ITS Wiki

If you are short on time, for example, between meetings, you might want to use that time to read the e-mails that have been sent to only to you. Often these messages are waiting on you for the next step and are the most important.

How can I make all messages sent only to me stand out?

1. On the View menu, point to Current View, and then click Customize Current View.

2. In the dialog box, click Automatic Formatting.

3. In the Automatic Formatting dialog box, click Add.

4. In the Name box, type Me, and then click Font.

5. In the Font dialog box, select Blue on the Color menu, and then click OK.

6. In the Automatic Formatting dialog box, click Condition.

7. In the Condition dialog box, select the Where I am check box next to The only person on the To line and then click OK until all of the dialog boxes are closed.

Now, when an email is sent to you specifically (you are the only person in the “to” line) it will show up in blue font in your Inbox. Those sent to multiple people remain in black.