CX Backup Log

2009-11-20T21:21:26Z

← Older revision		Revision as of 21:21, 20 November 2009
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	! Date !! HP-UX Tape !! IFX Tape (Log Number) !! Log Tape (Log Numbers) !! Notes!! Initials		! Date !! HP-UX Tape !! IFX Tape (Log Number) !! Log Tape (Log Numbers) !! Notes!! Initials
	\|-		\|-
-	\| 11/18/2009 \|\| C-W \|\| C-W-I (~~30309~~) \|\| LOG-2 () \|\| Notes LH	+	\| 11/20/2009 \|\| C-F \|\| C-F-I (30341) \|\| LOG-3 (30341-???) \|\| Notes \|\| LH
	\|-		\|-
-	\| 11/17/2009 \|\| C-T \|\| C-T-I (30293) \|\| LOG-1 (30293-30308) \|\| ~~Notes~~ \|\| LH	+	\| 11/18/2009 \|\| C-W \|\| C-W-I (30309) \|\| LOG-2 (30309-30340) \|\| Success \|\| LH
		+	\|-
		+	\| 11/17/2009 \|\| C-T \|\| C-T-I (30293) \|\| LOG-1 (30293-30308) \|\| Success \|\| LH
	\|-		\|-
	\| 11/13/2009 \|\| B-F \|\| B-F-I (30225) \|\| LOG-20 (30225-30292) \|\|Success\|\| SY		\| 11/13/2009 \|\| B-F \|\| B-F-I (30225) \|\| LOG-20 (30225-30292) \|\|Success\|\| SY

PO/Invoice Audit

2009-11-20T16:03:42Z

Audit Check 17:

← Older revision		Revision as of 16:03, 20 November 2009
(3 intermediate revisions not shown)
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	2. Delete the entire invoice using Invoice Entry.		2. Delete the entire invoice using Invoice Entry.
	3. Re-enter the invoice.		3. Re-enter the invoice.
-	Audit Check 7	+
		+	==Audit Check 7==
		+
	Ensures that the summation of the invoice account amounts is equal to the amount of the invoice line item.		Ensures that the summation of the invoice account amounts is equal to the amount of the invoice line item.
	Note: The PO/Invoice Audit program will NOT correct this.		Note: The PO/Invoice Audit program will NOT correct this.
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	· “T”erminate the purchase order		· “T”erminate the purchase order
	· Modify the purchase order		· Modify the purchase order
-	Audit Check 14	+	==Audit Check 14==
	Ensures that the purchase order header amounts are equal to the general ledger transaction amounts that have a STAT of “S”ubmitted.		Ensures that the purchase order header amounts are equal to the general ledger transaction amounts that have a STAT of “S”ubmitted.
	Note: The PO/Invoice Audit program will NOT correct this.		Note: The PO/Invoice Audit program will NOT correct this.
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	6. Set the REL_AMT fields in all the Invoice Account records against the purchase order to $0.00.		6. Set the REL_AMT fields in all the Invoice Account records against the purchase order to $0.00.
	This will re-align all the Invoice Account record(s) with the general ledger record(s) that were previously voided.		This will re-align all the Invoice Account record(s) with the general ledger record(s) that were previously voided.
-	Audit Check 15	+	==Audit Check 15==
	Ensures that all purchase orders with a STAT of “C”losed have a $0.00 balance amount in the general ledger.		Ensures that all purchase orders with a STAT of “C”losed have a $0.00 balance amount in the general ledger.
	Note: The PO/Invoice Audit program will correct this.		Note: The PO/Invoice Audit program will correct this.
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	7. Change the STAT of the purchase order from “C”losed to “S”ubmitted.		7. Change the STAT of the purchase order from “C”losed to “S”ubmitted.
	8. Close the purchase order in Purchase Order Entry, using the correct fiscal year as designated by the posting date.		8. Close the purchase order in Purchase Order Entry, using the correct fiscal year as designated by the posting date.
-	Audit Check 16	+	==Audit Check 16==
	Ensures that the summation of the actual amount of each of the invoices or credit memos that have a STAT of “S”ubmitted is equal to the total general ledger transaction amounts.		Ensures that the summation of the actual amount of each of the invoices or credit memos that have a STAT of “S”ubmitted is equal to the total general ledger transaction amounts.
	Note: The PO/Invoice Audit program will NOT correct this.		Note: The PO/Invoice Audit program will NOT correct this.
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	· “S”ubmit the invoice.		· “S”ubmit the invoice.
	· “X” Delete the invoice.		· “X” Delete the invoice.
-	Audit Check 17	+	==Audit Check 17==
	Ensures that a specific purchase was closed in the same fiscal year that the encumbrance originally occurred.		Ensures that a specific purchase was closed in the same fiscal year that the encumbrance originally occurred.
	Note: The PO/Invoice Audit program will NOT correct this.		Note: The PO/Invoice Audit program will NOT correct this.
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	1. Query on the Invoice Account record(s) related to the given FRM.AP_NO and SEQ_NO, see the PO/Invoice Audit report.		1. Query on the Invoice Account record(s) related to the given FRM.AP_NO and SEQ_NO, see the PO/Invoice Audit report.
	2. Perform a Credit Memo Query in Invoice Entry and verify that the relieved amount is equal to $0.00.		2. Perform a Credit Memo Query in Invoice Entry and verify that the relieved amount is equal to $0.00.
-	Audit Check 19	+	==Audit Check 19==
	Ensures that invoices with a status of “N”ew, “V” Terminated or “X” Deleted on the Invoice Header record have $0.00 posted to the general ledger.		Ensures that invoices with a status of “N”ew, “V” Terminated or “X” Deleted on the Invoice Header record have $0.00 posted to the general ledger.
	Note: The PO/Invoice Audit program will NOT correct this.		Note: The PO/Invoice Audit program will NOT correct this.
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	· Change the REL_AMT field in the Invoice Account record(s) to a value of $0.00 and write down the ITEM, the general ledger account fields, and the REL_AMT.		· Change the REL_AMT field in the Invoice Account record(s) to a value of $0.00 and write down the ITEM, the general ledger account fields, and the REL_AMT.
	6. Re-post the unencumbered amount against the correct subsidiary account (written down in the previous step), by adding an invoice (in invoice entry) with an actual amount of $0.00, against the purchase order, and post the REL_AMT encumbrance against the appropriate line item(s) and general ledger account(s).		6. Re-post the unencumbered amount against the correct subsidiary account (written down in the previous step), by adding an invoice (in invoice entry) with an actual amount of $0.00, against the purchase order, and post the REL_AMT encumbrance against the appropriate line item(s) and general ledger account(s).
-	Audit Check 20	+	==Audit Check 20==
	Ensures that an invoice’s unencumbered amounts, which have been posted to the general ledger, equal the amount specified to be relieved in the Invoice Account record relieved amount fields.		Ensures that an invoice’s unencumbered amounts, which have been posted to the general ledger, equal the amount specified to be relieved in the Invoice Account record relieved amount fields.
	Note: The PO/Invoice Audit program will NOT correct this.		Note: The PO/Invoice Audit program will NOT correct this.
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	6. Re-post the unencumbered amount against the correct subsidiary account(s) you wrote down in the previous step by doing the following:		6. Re-post the unencumbered amount against the correct subsidiary account(s) you wrote down in the previous step by doing the following:
	· Using invoice entry, add an invoice with a $0.00 actual amount against the purchase order and post the REL_AMT encumbrance against the appropriate line item(s) and general ledger account(s).		· Using invoice entry, add an invoice with a $0.00 actual amount against the purchase order and post the REL_AMT encumbrance against the appropriate line item(s) and general ledger account(s).
-	Audit Check 21	+	==Audit Check 21==
	Ensures that the actual amounts in the general ledger equal the summarized amounts in the Invoice Account record actual amount fields.		Ensures that the actual amounts in the general ledger equal the summarized amounts in the Invoice Account record actual amount fields.
	Note: The PO/Invoice Audit program will NOT correct this.		Note: The PO/Invoice Audit program will NOT correct this.
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	7. Using Invoice Entry, query and resubmit the invoice.		7. Using Invoice Entry, query and resubmit the invoice.
	8. Re-cut the check for this invoice.		8. Re-cut the check for this invoice.
-	Audit Check 22	+	==Audit Check 22==
	Ensures that all the Invoice Header records that have a sequence number less than the highest, have a status of “R”eplaced for a given FRM and AP_NO.		Ensures that all the Invoice Header records that have a sequence number less than the highest, have a status of “R”eplaced for a given FRM and AP_NO.
	Note: The PO/Invoice Audit program will correct this.		Note: The PO/Invoice Audit program will correct this.
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	Solution		Solution
	Follow the instructions on the PO/Invoice Audit Report.		Follow the instructions on the PO/Invoice Audit Report.
-	Audit Check 23	+	==Audit Check 23==
	Ensures that all the Invoice Header records with the highest sequence number does not have a status of “R”eplaced for a given FRM and AP_NO.		Ensures that all the Invoice Header records with the highest sequence number does not have a status of “R”eplaced for a given FRM and AP_NO.
	Note: The PO/Invoice Audit program will NOT correct this.		Note: The PO/Invoice Audit program will NOT correct this.

CX Backup Log

2009-11-18T21:36:07Z

← Older revision		Revision as of 21:36, 18 November 2009
(One intermediate revision not shown)
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	! Date !! HP-UX Tape !! IFX Tape (Log Number) !! Log Tape (Log Numbers) !! Notes!! Initials		! Date !! HP-UX Tape !! IFX Tape (Log Number) !! Log Tape (Log Numbers) !! Notes!! Initials
	\|-		\|-
-	\| 11/13/2009 \|\| B-F \|\| B-F-I (30225) \|\| LOG-20 (30225- ?) \|\|~~Notes~~ \|\| SY	+	\| 11/18/2009 \|\| C-W \|\| C-W-I (30309) \|\| LOG-2 () \|\| Notes LH
		+	\|-
		+	\| 11/17/2009 \|\| C-T \|\| C-T-I (30293) \|\| LOG-1 (30293-30308) \|\| Notes \|\| LH
		+	\|-
		+	\| 11/13/2009 \|\| B-F \|\| B-F-I (30225) \|\| LOG-20 (30225-30292) \|\|Success\|\| SY
	\|-		\|-
	\| 11/12/2009 \|\| B-R \|\| B-R-I (?) \|\| LOG-19 (30191- 30224) \|\|Success \|\| SY		\| 11/12/2009 \|\| B-R \|\| B-R-I (?) \|\| LOG-19 (30191- 30224) \|\|Success \|\| SY

Network Backup Log

2009-11-17T15:34:00Z

← Older revision		Revision as of 15:34, 17 November 2009
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	{\| class="wikitable"		{\| class="wikitable"
	! Date !! Backup Type !! Tape Bar Code !! Operator !! Notes		! Date !! Backup Type !! Tape Bar Code !! Operator !! Notes
		+	\|-
		+	\| 11-16-2009 \|\| Weekly Archive \|\| 619AACL4, 608AACL4, 616AACL4 \|\| Shane Wilson \|\| Successful
		+	\|-
		+	\| 11-9-2009 \|\| Weekly Archive \|\| 564AACL4, 611AACL4, 605AACL4 \|\| Shane Wilson \|\| Successful
	\|-		\|-
	\| '''11-2-2009''' \|\| '''Monthly Archive''' \|\| '''580AACL4, 588AACL4, 586AACL4''' \|\| '''Shane Wilson''' \|\| '''Successful'''		\| '''11-2-2009''' \|\| '''Monthly Archive''' \|\| '''580AACL4, 588AACL4, 586AACL4''' \|\| '''Shane Wilson''' \|\| '''Successful'''

CX Backup Log

2009-11-13T14:23:53Z

← Older revision		Revision as of 14:23, 13 November 2009
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	! Date !! HP-UX Tape !! IFX Tape (Log Number) !! Log Tape (Log Numbers) !! Notes!! Initials		! Date !! HP-UX Tape !! IFX Tape (Log Number) !! Log Tape (Log Numbers) !! Notes!! Initials
	\|-		\|-
-	\| 11/12/2009 \|\| B-R \|\| B-R-I (30) \|\| LOG-19 (30191- ?) \|\|~~Notes~~ \|\| SY	+	\| 11/13/2009 \|\| B-F \|\| B-F-I (30225) \|\| LOG-20 (30225- ?) \|\|Notes \|\| SY
		+	\|-
		+	\| 11/12/2009 \|\| B-R \|\| B-R-I (?) \|\| LOG-19 (30191- 30224) \|\|Success \|\| SY
	\|-		\|-
	\| 11/11/2009 \|\| <s>B-W</s> \|\| B-W-I (30191) \|\| <s>LOG-19 (30191- ?)</s> \|\|Forgot HP and cont. \|\| SY		\| 11/11/2009 \|\| <s>B-W</s> \|\| B-W-I (30191) \|\| <s>LOG-19 (30191- ?)</s> \|\|Forgot HP and cont. \|\| SY

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CX Backup Log

PO/Invoice Audit

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